Role/Level/Range: ATP/3/PC Starting Salary Range: Commensurate with Experience Employee group: Full-Time Schedule: 37.5 M-F, some evenings and weekends as needed Employee subgroup: Exempt Location: Baltimore, MD Department name: Marketing & Communications Personnel area: Carey Business School
This position is responsible for managing Marketing and Communications department teams and projects to ensure the highest levels of efficiency, quality, and cost effectiveness in all department deliverables.
S/he will work closely with the Creative Director and manage the Marketing Operations for key departments, i.e. Student Development, Executive Education, and Carey Event Management.
This includes managing project deliverables including defining scope of work while ensuring strategic purpose, identifying solutions and recommendations for project requests, scheduling and prioritizing deliverables and assigning tasks, tracking and reporting progress and costs, maintaining working and archival files within the project management system, and preparing and disseminating timely progress and summary reports.
It also includes managing and tracking project budgets, overseeing graphics team members' progress and workflow, managing vendor relationships and deliverable schedules, securing partner approvals for several hundred projects annually in a fast-paced, highly dynamic environment. The position must also ensure maintenance of a robust collateral archive and digital asset (photos and graphics) management system.
Specific duties & responsibilities:
Manage Marketing Operations for delivery of key departments including, but not limited to Student Development, Executive Education, Web, and Carey Event Management projects to include:
Meet with partners to identify project deliverables to include outcome, schedule, and budget
Set and manage project priorities and schedules: work closely with Marketing Project Manager to plan and schedule projects
Oversee the creation of power points for multiple teams
Provide back-up support for Project Manager
Review purpose, estimated cost, and delivery deadlines of proposed projects to ensure feasibility and that they are in line with Marketing and Communications objectives and strategy
Set and manage project priorities and schedules: Work closely with Marketing and Communications team members on planning and scheduling their projects, to ensure that they complete work on time and with the highest quality
Manage vendor-sourced projects to ensure delivery of projects on budget, on time, and meeting quality expectations
Identify freelancers and resources needed to maximize project effectiveness and efficiency
Manage and assign work with agency
Manage school magazine's print production to include establishing and meeting deadlines, writer materials, vendor management to include print schedules, pricing, and distribution of final product
Manage school-wide video production to include managing vendor management and selection to include management of Request for Proposals (RFP's) process, video schedules, pricing, and distribution of final product
Manage dean's office projects (i.e.: school artwork procurement project including identifying and securing artists, overseeing all project deliverables to include setting and managing deadlines, pricing, and project status reports to Dean and Associate Dean)
Manage vendor RFP Process to include competitive vendor RPF response reviews and selection
Manage vendor billing and sources, including contract negotiation
Oversee departmental budget reports and forecasting
Assigns campaigns in Marketing on Demand to reflect the departmental budget and priorities
Manage Mavenlink / project management system to include entry, updates, tracking reports, and presentations to management
Manage monthly budget reports and meetings with Associate Dean
Oversee invoicing and budgeting for creative department
Other duties as assigned
Participate in special projects
Other duties as assigned
Minimum qualifications (mandatory):
Bachelor's degree in management, business, communications or a related field required.
Five years of related experience required. 10+ years, of related business and project experience, including supervisory and management experience preferred.
Additional related experience may substitute for education to the extent permitted by the JHU equivalency formula.
Special knowledge, skills, and abilities:
Proven leadership to include motivating and development of others, recommend solutions, and managing non-direct reports; must possess the ability to drive change and results
Ability to command complex and integral teams of internal and external stakeholders, to meet project deliverables and business results
Excellent oral, written, and interpersonal communication skills; possess the ability to deal effectively with a broad spectrum of professionals and stakeholders
Proven client relation skills
High competency with applicable software systems for project management, to include technical systems, graphic applications, and Microsoft Office Suite
High competency with Webdam, Mavenlink, and other project management software and systems; act as a super user for department
Must work collegially and collaboratively with other Carey staff, internal clients and external vendors; outstanding interpersonal skills required
Ability to multi-task and product under pressure of multiple and conflicting deadlines
Must be autonomous and able to self-manage, work independently and set own priorities
Proactive ability to find opportunities for system and process improvements and present recommendations; identify, research, and gather information and propose recommendations to improve efficiency, identify new initiatives, and creative problem solving support for department
Demonstrate ability to manage RFP Process to include competitive vendor RPF response reviews and selection
Outstanding ability to articulate details, deliverables, status updates, and desired outcomes to both management and clients
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.